January 17, 2002

At a meeting of the Board of Directors on Thursday, January 17, 2002, the following decisions and reports were made:

Report from the Chair
The Chair noted that OSPE contacted all PEO election candidates for feedback on questions of concern to OSPE. This feedback will be included as an insert to OSPE's January newsletter

Report from the CEO
The CEO reported on several programs and initiatives including a new OSPE program to aid foreign-trained engineers. The CEO also mentioned OSPE is working on a media response to the Walkerton Inquiry report.

Report from the Treasurer
The Treasurer presented the statement of operations ending November 30, 2001. It was noted that there is expected to be a surplus at the end of the year. It was also noted that new accounting software will be installed shortly.

Honoraria for OSPE Board Members
It was noted that there is some need to support Board members who may suffer financially as a result of their commitment to OSPE (attending daytime meetings, etc.). Honoraria would broaden the pool of potential board members to include those who could not otherwise afford to participate, such as employee engineers and to those who live outside the Toronto area.

The proposed honoraria for OSPE directors was put forward by the Board Honoraria Committee independent of the Board, and is allowed for in OSPE bylaws. Honoraria would not be paid to the current Board. The Board accepted the recommendation of the Board Honoraria Committee for honoraria to be paid to Directors, effective May 12, 2002.

Please note: the effective date for Board Honoraria was subsequently deferred to April 30, 2003

OSPE Election Agency
The OSPE Nominations Committee approached five organizations about managing OSPE's election. it was decided that IICC Investor Communications would be appointed as the official agency and PKF Hill would be retained to audit the counting process.

Election Procedures
The Nominations Committee reviewed OSPEÕs election procedures, as well as suggestions made by the previous Nominations Committee and OSPE members following last yearÕs election. A few amendments were made to the 2002 Election Procedures and they were approved as amended.

The Nominations Committee was asked to recruit candidates only in the event that insufficient nominations were received.

2002 OSPE Budget
The 2002 Budget was presented and highlights were reviewed. The OSPE Operating Budget, Capital Budget and Statement of Reserves were approved for the period ending December 31, 2002, subject to review every quarter.

Executive Committee
The Board approved the formation of an Executive Committee to act as advisor to the CEO. The Committee must comply with Board policies and Committee decisions should be ratified by the Board.

Mission Vision Values
OSPE's statements of mission, vision and values were approved, as follows:

Our mission is to advance the interests of Professional Engineers in Ontario by:
* Advocating on behalf of Engineers and our profession;
* providing members with a sense of belonging and mutual support;
* supplying valued and innovative services; and
* offering quality professional training.

Our vision is...
to be a strong, progressive organization that champions a community of Engineers.

We believe ...
* Our Society serves the interests of Engineers and the Engineering Profession;
* cooperation with other Engineering bodies is required to achieve our goals; and
* our staff are partners in our success.

WEAC Presentation
Susan Smandych, P.Eng. and Vera Straka, P.Eng. from the PEO Women in Engineering Advisory Committee (WEAC) gave a description of the Committee's work and mandate. Committee members and OSPE will keep communications open and may identify future projects that would benefit from a OSPE/WEAC partnership.

Premises Task Force
Scott Watson of Colliers International, Real Estate Brokers, gave a brief presentation outlining the procedures and consultation process that was followed in the search for new office space for OSPE. The Premises Task Force may respond to leasing proposals for premises which satisfy OSPE space and location needs and can be accommodated within the approved 2002 budget.