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September 27, 2007
At the meeting of the Board of Directors on September
27, 2007 the following decisions and reports were made:
Report from the Chair
The Chair provided a power point presentation which updated
the Board on the Joint Relations Committee (JRC), Engineers
Canada, media and advocacy, membership, operations, financials,
new initiatives and OSPE committees.
Report from the CEO
The CEO, A. Shama provided and reviewed a written update report
on operational activities involving advocacy and public relations,
OSPE programs, government relations, membership, finance,
relationship building, PEO and OSPE staff. She introduced
and welcomed new staff member, Edwina McGroddy, Director,
Policy and Government Relations and reviewed the new staff
organizational chart. Discussion ensued.
OSPE/PEO Relationship
Each Director gave a verbal update of their monthly discussions
with PEO Councillors.
Report from the Treasurer
The financial report for January to August 2007 was received.
The Treasurer, V. Davidson discussed each item of the report.
Report from the Finance Committee
A verbal report was given by the Treasurer.
Report from the Membership Advisory Committee
The CEO reviewed the activities of the Membership Advisory
Committee. Discussion ensued with respect to increasing membership.
Report from the Joint Relations Committee
The Chair reviewed this item. It was asked that a copy of
the terms of reference for the JRC be provided to the members
of the Board.
Investment Policy
The Treasurer reviewed the request to approve the revised
investment policy. At the July 24, 2007 meeting, the committees
requested that staff review the current investment policy
and bring discussion of same to the Board meeting in September
2007.
The investment policy has been reviewed by staff and revisions
have been made. The Board approved the revised investment
policy.
The Treasurer reviewed the request to approve a change in
the terms of reference for the Audit and Investments Committee.
D. Young noted that reviewing the reserve fund against the
investment policy should take place at a minimum of once per
year. Discussion ensued. The Board approved a change in the
terms of reference for the Audit and Investments Committee
as amended.
Report from the Nominations Committee
The Chair reviewed the request for approval of the terms of
reference for the 2008 Nominations Committee. The Board approved
the terms of reference for the 2008 Nominations Committee.
OSPE Board Meetings – Attendance Policy
The Chair reviewed the request. Discussion ensued. The wording
of the policy was amended to read:
“It is the policy of the OSPE Board of Directors to
allow OSPE members or the public to attend OSPE Board meetings
in order to make specific presentations to the Board with
authorization given by the President and Chair. Notice must
be submitted to the President and Chair one month prior to
the Board meeting.
The presentation will be added to the OSPE Board meeting
agenda and the individual(s) making the presentation will
attend only the portion of the meeting that is slated to their
presentation.”
The Board approved the policy as amended.
OSPE Submission: PEO Licensing Process Task Force
Report
The Chair noted that attached information was forwarded to
the attention of the Board via email on August 14, 2007 as
a matter of advisement. Very tight timelines did not allow
for additional input from the board prior to the submission
deadline. Any additional comments were welcome. The CEO noted
that as information comes forward from the PEO task force,
this information will be forwarded to the Board.
Solid Waste Management Position Statement
The Chair of the Solid Waste Management Task Force, W. Goodings,
reviewed the content of the position statement. D. Young noted
that on the first page, last paragraph the word, “welfare”
should be changed to, “safety”. The Board approved
the statement on Solid Waste Management, developed by the
OSPE Solid Waste Management Task Force, as an official position
of the Society as amended.
W. Goodings noted that the task force has now fulfilled its
mandate and should therefore be disbanded. It was asked that
the task force stay intact for six weeks in order to answer
any questions presented by the membership. The position statement
will be provided to all PAN members to share during their
meetings with government officials.
Procurement of Engineering Services Position Statement
The Chair of the QBS Task Force, S. Rose, reviewed the content
and history of the position statement. Discussion ensued.
The Board approved Statement on Procurement of Engineering
Services, developed by the QBS Task Force, as an official
position of the Society.
S. Rose noted that the task force has now fulfilled its mandate
and should therefore be disbanded. It was asked that the task
force stay intact for six weeks and that S. Rose stay on as
Board lead for the purpose of completing the MTO pilot project.
2007 OSPE General Assembly
The Chair reviewed the item explaining that in accordance
with OSPE’s bylaws, a General Assembly is to be held
not less than every two years for the purpose of assisting
the Board in identifying and interpreting the important issues
of concerns to the members. As approved by the Board as part
of the 2007 budget approval, the 2007 General Assembly will
take on the form of a Virtual General Assembly Week. The staff
has considered two possible themes for 2007, and is asking
for the Board’s recommendation on which theme they would
like to implement. Discussion ensued. It was agreed that the
assembly would last four to five days as opposed to seven
days and the theme would be, “Public Image of Engineers
– What has changed?”
Report from the Audit and Investments Committee
Item received by the Board and reviewed by the Treasurer.
Report from the Executive Committee
Item received by the Board and reviewed by the Chair.
CODE Report
Item received by the Board and reviewed by the Secretary,
A. Bergeron. She noted that the last meeting of CODE was held
for the first time at the OSPE offices and a student presentation
was given by an OSPE staff member. It was asked that the statistics
for engineering enrollment trends be given to the Board for
the next meeting.
Report from Ontario Professional Engineers Awards
Item received by the Board and reviewed by V. Mueller.
Staff Reports
Item was received by the Board and reviewed by the CEO. Each
Director and Manager received and answered questions posed
by the Board.
Report from NEWOSC
Item received by the Board.
Report from WEAC
Item received by the Board. A. Sully noted that the OSPE website
should have links to other Women in Science associations.
The Treasurer noted that the WEAC link on the PEO website
shows an error message.
Report from the Chapter Liaison Committee
Item received by the Board and reviewed by the Chair of the
committee, J. Schindler. He noted that OSPE is sponsoring
the hospitality lounge at the PEO Chapter Leaders’ Conference
on evening of Friday November 9, 2007 from approximately 9:00
p.m. to 11:00 p.m. Board will be sent information on exact
timing and further information. He also noted that at the
next meeting of the Board an orientation will be prepared
for the Board members on how Chapters work and how to work
with them.
Report from the OSPE Employer Compensation Survey
Advisory Committee
Item received by the Board and reviewed by the Chair of the
committee, D. Young.
Report from the Safe Water Task Force
Item received by the Board.
Report from the Brownfields Task Force
Item received by the Board. The committee is currently on
hold.
Report from the Energy Task Force
Item received by the Board.
Ontario Building Code Working Group
Item received by the Board.
Fee Schedule Committee
Item received by the Board. The committee is currently inactive.
The Chair of the committee, D. Young noted that the schedule
is still selling. Discussion ensued and it was asked that
a motion be passed to issue the fee schedule on a bi-annual
basis. The Board approved issuing the fee schedule on a bi-annual
basis.
Report from the Land Drainage Committee
Item received by the Board. The Chair noted that he will speak
to the Chair of the committee regarding disbanding the committee.
Mobility Task Force
Item received by the Board. The CEO requested that the issue
of mobility be incorporated with the P. Eng. Act Task Force.
The Chair noted that he will speak to the Chair of the P.
Eng. Act Task Force, C. Cragg, with respect to including mobility
in their mandate. The Chair also noted that he will speak
to Engineers Canada regarding the issue of mobility.
15.17 Report from the Professional Engineers Act
Task Force
Item received by the Board.
Political Action Network
Item received by the Board. The CEO noted that the focus is
now on the October 30, 2007 MPP reception.
Labour Market – Update
Item received by the Board and reviewed by the CEO.
Complaints and Discipline Process Task Force
Item received by the Board.
Climate Change
Item received by the Board. It was noted that a document is
being prepared.
Other Items
75th Anniversary - Welland Ship Canal
The Chair noted that a commemorative plaque was in the process
of being crafted. It has been asked that OSPE sponsor the
expense of the plaque and in return OSPE’s name and
logo would be engraved. Discussion ensued. It was noted that
this kind of expense has not been budget for and OSPE has
not sponsored anything of this nature in the past. It was
suggested that a story be written in the Voice and that the
Chair attend the event. It was also suggested that OSPE participate
in kind by promoting the event on our website in exchange
for OSPE’s name and logo to be engraved on the plaque.
CSPE AGM
It has been asked that two members from OSPE participate in
the CSPE AGM via teleconference on December 6, 2007. It was
agreed that M.C. Morris and M. Monette will participate. It
was asked that the Chair notify the past designates via formal
letter.
Engineers Canada – Invitation to OSPE Board
Meeting
The Chair noted that he planned to extend an invitation to
Engineers Canada to attend the November 27, 2007 Board meeting.
CNEA
The Board of the CNEA has approved OSPE to appoint one member
to sit on the CNEA Board. Discussion ensued. It was agreed
that the Secretary will sit on the CNEA Board.
Directors’ Questions
E. Poon noted that the Regional Congress has asked that OSPE
considering sponsoring tickets for OPEA awardees to be able
to invite more people. It was noted that this was not in OSPE’s
budget.
E. Poon has been invited to attend a York Chapter event and
would like to be able to bring an OSPE gift. S. Agnew will
work on providing gifts.
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